Accounts payable processing

Automate workflows to reduce the cost of processing supplier invoices.

Accounts payable processing

Is your accounts payable department driven by manual and repetitive processes? 

Traditional accounts payable departments are driven by underlying rules which are applied over and over again.  It is costly to employ staff to manage this process.  Furthermore, the risk of human error can lead to invoice duplication, lengthy cycle times and excessive helpdesk volumes.  As a result, the overall cost to process a supplier invoice becomes quite high. 

Automating the accounts payable workflow will reduce your invoice processing costs, improve payment cycle speed and enhance data accuracy.  Your accounts payable staff can take-on more strategic work and your organisation will benefit from improved visibility and control.

Automated accounts payable processing

The benefits of automating your accounts payable processes are significant.

  • Lower your overall cost to process an invoice – remove manual labour requirements, access quick pay discounts and eliminate late payment fees.

  • Improve efficiency – remove duplicate invoices, minimise inbound call volumes and eliminate two and three way matching challenges.

  • Gain control – improve visibility of your accounts payable cycles, enhance vendor relations and configure users with pre-determined access rights.

How does accounts payable processing work?

Your automated workflow can be as simple or as complex as you require – from basic supplier invoice digitisation through to end-to-end automation of your accounts payable function.  We will work with you to design a solution that targets your specific business challenges.   

Receive

Receive invoices

We scan your paper mail, receive faxes and emails and import digital invoices (SFTP, EDI, Supplier Portal).

Process data

Process data

We automatically perform OCR on your invoices and extract the header and line item details.  If required, we divert invoices to a Decipha operator for data correction and validation. 

Workflow

Workflow

Your accounts payable workflow will be automated.  Through this, we will automatically three-way match (vendor, purchase order and goods receipt), verify (GL coding and checks for invoice duplications) and reject invoices on your behalf, without any manual touch-points.

Approve

Approve

You will receive automated approval notifications and, if required, escalations via delegations of authority (mobile and email access).  Once approved, we will post your ready-to-pay invoices to your ERP/Financial System in real time.

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